Partner Office Administrator job id- 1816
At PwC, we measure success by our ability to create the value that our clients and our people are looking for. Our reputation lies in building lasting relationships with our clients and a focus on delivering value in all we do. We’re a network of firms in 158 countries with more than 236,000 people who are committed to delivering world-class capabilities and quality in assurance, tax and advisory services.
Established in the region for 40 years, PwC Middle East employs over 4,200 people across 12 countries. Our tailored solutions help our clients meet the challenges and opportunities of doing business in the Middle East market and beyond.
Line of Service : Internal Firm Services
Industry/Sector : Not Applicable
Specialism : IFS - Human Capital (HC)
Management Level : Senior Associate
Job Description & Summary
The role of the Partner Office Administrator is to provide support to the Partner Office lead and wider administrative support to the full Partner Office team.
Key Responsibilities
Documents Administrator: Responsible for maintaining and ensuring all soft and hard copies of partner papers, including filing, scanning of admission, retirement, and capital loan related documents.
Collating signed papers from partners, either in person or via courier.
Arranging for countersignatures from partners and leadership.
Ensuring the scanning and filing partner documents in a timely manner.
Liaising with bank representatives for arranging partner capital documents delivery.
Arranging hard copies of documents to be sent to infofort for archiving on a quarterly basis.
Maintaining and tracking archive folders on the partner office shared folders.
Ensuring a seamless process is in place to track archived documents easily.
Performing a reconciliation against papers being sent and scanned stored in shared drive.
Partner Office Lead / EA support: Calendar management and scheduling meetings.
Preparing agendas, and ensuring action points are tracked.
Organising travel arrangements and submission of expenses.
Assisting in preparing, editing, and distributing reports, presentations, and other documents.
Assisting with Partner office communications.
Ad hoc Project Support: Assisting with special projects, research, and data analysis as needed by the team.
Handling sensitive information with discretion and ensuring confidentiality.
Coordination of team events and internal training sessions.
Key Skills Requirements:
Flexible with strong interpersonal and communication skills.
Experience in administration.
Excellent organisational skills, with the ability to prioritise admin tasks under tight deadlines.
Preparing, organising, and storing information in paper and digital form.
Self-motivated with strong attention to detail.
Competent in Microsoft packages, especially Excel and PowerPoint. Fluent in spoken and written English.
Previous background in finance preferred.
Education
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Degrees/Field of Study required: Not specified
Certifications
Not specified
Required Skills
Not specified
